SELECT THE OPTION(S) YOU PLAN TO PARTICIPATE IN
BOOTH EXTRAS
PROGRAM ADVERTIZING
If unable to complete this in the Discover Seagrove Potters Portal please return to
SAPA, Box 309, Seagrove, NC. 27341, no personal drop off allowed.
Celebration Rules and Regulations for 2023
The Celebration is managed by the Celebration Committee of the Seagrove Area Potters Association (SAPA).
The Celebration of Seagrove Potters is run by and for the Seagrove potters. Your help and support is vital to
our mutual success.
All exhibitors must be current SAPA members in good standing by Jan 31, 2023. Membership is $150 per year
and due by Jan 31, 2023.
Applications are not accepted without full payment. Total fee is due upon application (August 15, 2023). The
show space is on a first come, first served basis with 30 available booths. We will use the postmark date or
online submittal time to determine eligibility date and order received. Please DO NOT deliver your payment
and booth application in person to anyone.
Every member booth will be required to sign up for a volunteer job during setup or breakdown of the show, with
no exceptions. This is a volunteer event and everyone needs to help. The volunteer sign up sheet will be sent
at a later date. Failure to sign up/complete your task will result in forfeiture of your booth space.
Booth locations will be allocated by lottery. Lottery will be completed at the end of August. The space available
in the building is limited therefore we cannot guarantee that all qualified applicants will be accepted. Booths are
allocated on a first come, first served basis until the space is fully allocated. Each booth is 8’ x 12’ with no
storage space behind the drapes. All your packing materials, product and display materials must be contained
within your booth allowing a clearance of 30” x 60” at the front of your booth to prevent bottleneck in the
aisles.
SALES TAX
All exhibitors must be registered with the NC Department of Revenue and have a sales tax
identification number. Exhibitors are responsible for collecting and paying the required sales tax. You can call
the NC Department of Revenue at (877) 252-3052 for sales tax information or go to www.dor.state.nc.us .
Set up will be on Friday, November 18, 2023. The exact time will be announced. All exhibitors are required to
be present in their booth with sufficient quantity of high quality work during all the "open to the public" hours of
the Celebration. Breakdown is not permitted before 4pm on Sunday. After official opening time of the
Celebration, no case or packing materials (not including wrapping) are to be left in the aisles and/or visible to
the public within the booth. All exhibitors must comply with the local fire protection code. The code will be
strictly enforced. A final walkthrough will occur on Friday, before opening to the general public, to ensure all
booths conform to fire codes, permits, and rules and regulations. Electrical equipment, such as heaters, hot
plates, coffee pots etc. are not allowed at your booth, gas powered equipment is also not allowed due to fire
regulations. IMPORTANT: All electrical EXTENSION CORDS used at your booth must have a BUILT-IN Circuit
Breaker ON/OFF Switch, be grounded – three wires, not two and be UL approved. All other extension cords
will be removed by the Fire Marshall.
Each exhibitor is responsible for keeping their booth area clean. Please leave it in its original condition at the
end of the festival. Food and drink sales are not allowed as part of any booth or any items other than Pottery.
Sale and reduced signs are not permitted. Only work made by the paid exhibitor may be shown in the booth.
Parking in the front area of the building for anything other than loading or unloading is prohibited. All vehicles
must be moved to the far rear car park before the Celebration begins. Teardown after the festival: Please do
not begin teardown until 4.00 pm on Sunday. In order to keep the flow of traffic moving and to help get you
home as fast as possible, we ask that you have all your items packaged up and ready to load and your booth
broken down before getting your vehicle in line to come in and load up. Booth Refund for cancellation incurs a
$100 cancellation fee.
LIABILITIES:
The Seagrove Area Potters Association carries public event liability insurance for this Celebration
of Seagrove Potters event. Exhibitors will be held responsible for any and all property damage incurred by their
employees. Violators will be held responsible and charged for repairs. It is understood that the vendor will
indemnify and hold harmless the Seagrove Area Potters Association and the Celebration of Seagrove Potters,
the exhibit facility and site, as well as any officer or staff member of the Seagrove Area Potters Association and
the Celebration of Seagrove Potters. They will NOT be responsible for any damage or loss that might occur
from acts of God, fire, damage, theft, loss of merchandise, flooding, water damage, personal injury to
exhibitors, vendors, their personnel, their buyers or visitors, or for any other injury or damage alleged to have
been caused or attributed to, by reason of any exhibitors or vendors participation in the show. It is agreed that
the Seagrove Area Potters Association and the Celebration of Seagrove Potters, the exhibit facility, site and
sponsoring parties shall be blameless for all liability which might ensue from any cause mentioned above. It is
understood that the Seagrove Area Potters Association and the Celebration of Seagrove Potters does NOT
provide any liability or property insurance for exhibitors and vendors participating in the Celebration.
SECURITY:
Armed off duty policemen and/or security personnel will provide 24-hour security during the
Celebration beginning Friday on completion of set-up, per the schedule, until close of the Celebration, per the
schedule.
SITE:
No smoking is allowed on the site of the Celebration. No alcoholic beverages are allowed on the site of
the Celebration Animals and pets are not allowed on the site of the Celebration with the exception of hearing
and seeing-eye dogs.
MANAGEMENT:
Management reserves the right to refuse any or all applications for space and to prohibit or
remove any exhibit, display or part thereof, or proposed exhibit display or device, which in the opinion of
Celebration management is not suitable to or in keeping with the policy of Celebration management. A
significant violation of the rules of the Celebration and/or disruptive behavior at the Celebration will result in the
removal of the exhibitor and his/her employees and exhibition from the Celebration. This may also lead to
exclusion of the exhibitor and/or his/her employees from future events of the Celebration of Seagrove Potters.
OTHER:
Events or circumstances not covered in these operating policies or procedures may be subject to
special consideration and stipulations as deemed appropriate by The Seagrove Area Potters Association and
the Celebration of Seagrove Potters management and/or the management of the site of the Celebration.
QUICK REFERENCE FOR THE 16TH ANNUAL CELEBRATION OF SEAGROVE POTTERS
This year the Celebration of Seagrove Potters will be a community wide event. Things have changed with the
renovations at Luck’s Cannery and the show will be in a different spot in the Plant, and we will be promoting a
self guided driving tour and map as part of the event as well. One program that will be promoting both aspects
of the celebration weekend, including a gallery of all participants with hours, etc Information booth as you come
into town to pickup a program, buy ticket(s) for the inside event rather than at the show (special entrance at the
show for prepaid tickets) to make it easier to do both the tour and the show Indoor Show in a climate controlled
room, beautiful new restroom Food Trucks on site and hopefully around town 9-10am Saturday, early shopping
hour: $25 admission, 10-5pm general admission: $8 and Sunday 10-4pm: $8. No Gala. Regional Advertising
and exposure for the entire show
Show Fee:
$350 (rule sheet attached) application will be available August 1 at noon in the Potters Portal and
will be emailed to all members 30 - 8’X12’ booths available on first come basis (one size size only/one per
member shop) Booths back up to the wall so all packing/moving materials, etc must be contained within your
8x12 space 8-9am Saturday, early shopping hour for $25 admission $8 general admission 9-5 and Sunday 10-
4 Booth participants will be required to volunteer for a job during set-up or tear down Photo listed in show
gallery Demos
Tour Fee:
$100 Location on driving map. There will be different signage for the tour to direct people.
Photo/hours listed in driving tour gallery Inclusion in regional marketing. The program will include a gallery for
the tour and a gallery for the show participants. Each participant will submit a color image, high resolution, 2” x
1.5” by August 31. The driving map will be in the program. Advertising is available to all members in full page,
half page and quarter page sizes.
