SELECT THE OPTION(S) YOU PLAN TO PARTICIPATE IN
BOOTH EXTRAS
If you would like a light pole across the front of your booth, you will need one upright pole and two crossbars.
PROGRAM ADVERTIZING
If unable to complete this in the Discover Seagrove Potters Portal please return to
SAPA, Box 309, Seagrove, NC. 27341, no personal drop off allowed.
Celebration Rules and Regulations for 2024
The Celebration is managed by the Celebration Committee of the Seagrove Area Potters Association (SAPA).
The Celebration of Seagrove Potters is run by and for the Seagrove potters. Your help and support is vital to
our mutual success.
All exhibitors must be current SAPA members in good standing by Jan 31, 2024. Membership is $150 per year
and due by Jan 31, 2024.
Applications are not accepted without full payment. Total fee is due upon application (August 10, 2024). The show space is on a first come, first served basis with 32 available booths. The Board of Directors reserves the right to invite Seagrove Area non-members if necessary. We will use the postmark date or
online submittal time to determine eligibility date and order received. Please DO NOT deliver your payment
and booth application in person to anyone.
Every member booth will be required to sign up for a volunteer job during setup or breakdown of the show, with
no exceptions. This is a volunteer event and everyone needs to help. The volunteer sign up sheet will be sent
at a later date. Failure to sign up/complete your task will result in forfeiture of your booth space.
Booth locations will be allocated by lottery. Lottery will be completed at the end of August. Storage space is provided in the adjacent exhibition room, with no storage space behind the drapes. All your packing materials, product and display materials must be contained
within your booth allowing a clearance of 30” x 60” at the front of your booth to prevent bottleneck in the
aisles.
SALES TAX
All exhibitors must be registered with the NC Department of Revenue and have a sales tax
identification number. Exhibitors are responsible for collecting and paying the required sales tax. You can call
the NC Department of Revenue at (877) 252-3052 for sales tax information or go to www.dor.state.nc.us .
LOGISTICS
Set up will start mid-week, with exact times to be announced. All exhibitors are required to
be present in their booth with sufficient quantity of high quality work during all the "open to the public" hours of
the Celebration. Breakdown is not permitted before 4pm on Sunday. After official opening time of the
Celebration, no case or packing materials (not including wrapping) are to be left in the aisles and/or visible to
the public within the booth. All exhibitors must comply with the local fire protection code. The code will be
strictly enforced. A final walkthrough will occur on Friday, before opening to the general public, to ensure all
booths conform to fire codes, permits, and rules and regulations. Electrical equipment, such as heaters, hot
plates, coffee pots etc. are not allowed at your booth, gas powered equipment is also not allowed due to fire
regulations. IMPORTANT: All electrical EXTENSION CORDS used at your booth must have a BUILT-IN Circuit
Breaker ON/OFF Switch, be grounded – three wires, not two and be UL approved. All other extension cords
will be removed by the Fire Marshall.
Each exhibitor is responsible for keeping their booth area clean. Please leave it in its original condition at the
end of the festival. Food and drink sales are not allowed as part of any booth or any items other than Pottery.
Sale and reduced signs are not permitted. Only work made by the paid exhibitor may be shown in the booth.
Parking in the front area of the building for anything other than loading or unloading is prohibited. All vehicles
must be moved to the far rear car park before the Celebration begins. Teardown after the festival: Please do
not begin teardown until 4.00 pm on Sunday. In order to keep the flow of traffic moving and to help get you
home as fast as possible, we ask that you have all your items packaged up and ready to load and your booth
broken down before getting your vehicle in line to come in and load up. Booth Refund for cancellation incurs a
$100 cancellation fee.
LIABILITIES:
The Seagrove Area Potters Association carries public event liability insurance for this Celebration
of Seagrove Potters event. Exhibitors will be held responsible for any and all property damage incurred by their
employees. Violators will be held responsible and charged for repairs. It is understood that the vendor will
indemnify and hold harmless the Seagrove Area Potters Association and the Celebration of Seagrove Potters,
the exhibit facility and site, as well as any officer or staff member of the Seagrove Area Potters Association and
the Celebration of Seagrove Potters. They will NOT be responsible for any damage or loss that might occur
from acts of God, fire, damage, theft, loss of merchandise, flooding, water damage, personal injury to
exhibitors, vendors, their personnel, their buyers or visitors, or for any other injury or damage alleged to have
been caused or attributed to, by reason of any exhibitors or vendors participation in the show. It is agreed that
the Seagrove Area Potters Association and the Celebration of Seagrove Potters, the exhibit facility, site and
sponsoring parties shall be blameless for all liability which might ensue from any cause mentioned above. It is
understood that the Seagrove Area Potters Association and the Celebration of Seagrove Potters does NOT
provide any liability or property insurance for exhibitors and vendors participating in the Celebration.
SECURITY:
Armed off duty policemen and/or security personnel will provide 24-hour security during the
Celebration beginning Friday on completion of set-up, per the schedule, until close of the Celebration, per the
schedule.
SITE:
No smoking is allowed on the site of the Celebration. No alcoholic beverages are allowed on the site of
the Celebration Animals and pets are not allowed on the site of the Celebration with the exception of hearing
and seeing-eye dogs.
MANAGEMENT:
Management reserves the right to refuse any or all applications for space and to prohibit or
remove any exhibit, display or part thereof, or proposed exhibit display or device, which in the opinion of
Celebration management is not suitable to or in keeping with the policy of Celebration management. A
significant violation of the rules of the Celebration and/or disruptive behavior at the Celebration will result in the
removal of the exhibitor and his/her employees and exhibition from the Celebration. This may also lead to
exclusion of the exhibitor and/or his/her employees from future events of the Celebration of Seagrove Potters.
OTHER:
Events or circumstances not covered in these operating policies or procedures may be subject to
special consideration and stipulations as deemed appropriate by The Seagrove Area Potters Association and
the Celebration of Seagrove Potters management and/or the management of the site of the Celebration.
TIMES
Friday timetable TBD. Proposed activities and times planned include ribbon cutting for the building at 3pm, shopping from 3 - 5pm, reception including dinner and live auction from 5 - 7pm, close at 8pm. Saturday, 9am - 5pm. Sunday, 10am - 4pm.
About the event at Luck’s Cannery (final details TBD)
Friday PM: Ribbon cutting for the new event building, early bird shopping and receptions, including dinner and live auction. Tickets are $50. Saturday, 9am - 5pm admission is $8. Sunday, 10am - 4pm admission is $8. Food trucks, demonstrations and kids area on Saturday and Sunday.
About the Tour
The tour is advertised at Saturday, 10am - 5pm and Sunday, 10am - 4pm. Hours may vary per shop. Friday participation in reception and live auction is included. Tour map will be in the program.
Promotions
Event and tour participants will have photo and listing in program and online at DiscoverSeagrove.com. The event, tour and participants will be promoted through social media channels and included in press releases.
