SELECT THE OPTION(S) YOU PLAN TO PARTICIPATE IN
AUGUST 15, 2022 Application and Payment in Full Due-first come, first serve on show
SEPTEMBER 1, 2022 Advertising commitment to program (details to follow)
SEPTEMBER 15, 2022 Image for program gallery due (2” x 1.5”) for all tour/show participants
SEPTEMBER 15, 2002 Booth add-ons due (form to come)
OCTOBER 5, 2022 Collaboration auction pieces due. More info to follow
If unable to complete this in the DiscoverSeagrove Potters Portal please return to
SAPA, Box 309, Seagrove, NC. 27341, no personal drop off allowed.
Celebration Rules and Regulations for 2022
The Celebration is managed by the Celebration Committee of the Seagrove Area Potters Association
(SAPA). The Celebration of Seagrove Potters is run by and for the Seagrove potters. Your help and
support is vital to our mutual success.
All exhibitors must be current SAPA members in good standing by Jan 31, 2022. Membership is $150
per year and due by Jan 31, 2022.
Applications are not accepted without full payment. Total fee is due upon application (August
15, 2022). The show space is on a first come, first served basis with 30 available booths. We
will use the postmark date or online submittal time to determine eligibility date and order received.
Please DO NOT deliver your payment and booth application in person to anyone.
Every member booth will be required to sign up for a volunteer job during setup or breakdown of the
show, with no exceptions. This is a volunteer event and everyone needs to help. The volunteer sign
up sheet will be sent at a later date. Failure to sign up/complete your task will result in forfeiture of
your booth space.
Booth locations will be allocated by lottery. Lottery will be completed at the end of August.
The space available in the building is limited therefore we cannot guarantee that all qualified
applicants will be accepted. Booths are allocated on a first come, first served basis until the space is
fully allocated. Each booth is 8’ x 12’ with no storage space behind the drapes. All your packing
materials, product and display materials must be contained within your booth allowing a clearance of
12” at the front to prevent bottleneck in the aisles.
All exhibitors must be registered with the NC Department of Revenue and have a sales tax
identification number. Exhibitors are responsible for collecting and paying the required sales tax. You
can call the NC Department of Revenue at (877) 252-3052 for sales tax information or go to
Set up will be on Friday, November 18, 2022. The exact time will be announced.
All exhibitors are required to be present in their booth with sufficient quantity of high quality work
during all the "open to the public" hours of the Celebration. Breakdown is not permitted before 4pm on
After official opening time of the Celebration, no case or packing materials (not including wrapping)
are to be left in the aisles and/or visible to the public within the booth.
All exhibitors must comply with the local fire protection code. The code will be strictly enforced. A
final walkthrough will occur on Friday, before opening to the general public, to ensure all booths
conform to fire codes, permits, and rules and regulations. Electrical equipment, such as heaters, hot
plates, coffee pots etc. are not allowed at your booth, gas powered equipment is also not allowed due
to fire regulations.
IMPORTANT: All electrical EXTENSION CORDS used at your booth must have a BUILT-IN Circuit
Breaker ON/OFF Switch, be grounded – three wires, not two and be UL approved. All other
extension cords will be removed by the Fire Marshall.
Each exhibitor is responsible for keeping their booth area clean. Please leave it in its original
condition at the end of the festival. Food and drink sales are not allowed as part of any booth or any
items other than Pottery. Sale and reduced signs are not permitted.
Only work made by the paid exhibitor may be shown in the booth.
Parking in the front area of the building for anything other than loading or unloading is prohibited. All
vehicles must be moved to the far rear car park before the Celebration begins.
Teardown after the festival: Please do not begin teardown until 4.00 pm on Sunday. In order to keep
the flow of traffic moving and to help get you home as fast as possible, we ask that you have all your
items packaged up and ready to load and your booth broken down before getting your vehicle in line
to come in and load up.
Booth Refund for cancellation incurs a $100 cancellation fee
The Seagrove Area Potters Association carries public event liability insurance for this Celebration of
Seagrove Potters event. Exhibitors will be held responsible for any and all property damage incurred
by their employees. Violators will be held responsible and charged for repairs.
It is understood that the vendor will indemnify and hold harmless the Seagrove Area Potters
Association and the Celebration of Seagrove Potters, the exhibit facility and site, as well as any
officer or staff member of the Seagrove Area Potters Association and the Celebration of Seagrove
Potters. They will NOT be responsible for any damage or loss that might occur from acts of God, fire,
damage, theft, loss of merchandise, flooding, water damage, personal injury to exhibitors, vendors,
their personnel, their buyers or visitors, or for any other injury or damage alleged to have been
caused or attributed to, by reason of any exhibitors or vendors participation in the show. It is agreed
that the Seagrove Area Potters Association and the Celebration of Seagrove Potters, the exhibit
facility, site and sponsoring parties shall be blameless for all liability which might ensue from any
cause mentioned above.
It is understood that the Seagrove Area Potters Association and the Celebration of Seagrove Potters
does NOT provide any liability or property insurance for exhibitors and vendors participating in the
Armed off duty policemen and/or security personnel will provide 24-hour security during the
Celebration beginning Friday on completion of set-up, per the schedule, until close of the Celebration,
per the schedule.
No smoking is allowed on the site of the Celebration.
No alcoholic beverages are allowed on the site of the Celebration
Animals and pets are not allowed on the site of the Celebration with the exception of hearing and
Management reserves the right to refuse any or all applications for space and to prohibit or remove
any exhibit, display or part thereof, or proposed exhibit display or device, which in the opinion of
Celebration management is not suitable to or in keeping with the policy of Celebration management.
A significant violation of the rules of the Celebration and/or disruptive behavior at the Celebration will
result in the removal of the exhibitor and his/her employees and exhibition from the Celebration. This
may also lead to exclusion of the exhibitor and/or his/her employees from future events of the
Celebration of Seagrove Potters.
Other: Events or circumstances not covered in these operating policies or procedures may be subject
to special consideration and stipulations as deemed appropriate by The Seagrove Area Potters
Association and the Celebration of Seagrove Potters management and/or the management of the site
of the Celebration.
QUICK REFERENCE FOR THE 15TH ANNUAL CELEBRATION OF SEAGROVE POTTERS
This year the Celebration of Seagrove Potters will be a community wide event. Things have changed with the renovations
at Luck’s Cannery and the show will be in a different spot in the Plant, and we will be promoting a self guided driving tour
and map as part of the event as well.
One program that will be promoting both aspects of the celebration weekend, including a gallery of all participants with
Information booth as you come into town to pickup a program, buy ticket(s) for the inside event rather than at the show
(special entrance at the show for prepaid tickets) to make it easier to do both the tour and the show
Indoor Show in a climate controlled room, beautiful new restroom
Food Trucks on site and hopefully around town
9-10am Saturday, early shopping hour: $25 admission, 10-5pm general admission: $8 and Sunday 10-4pm: $8. No
Regional Advertising and exposure for the entire show
Show Fee: $350 (rule sheet attached)
application will be available August 1 at noon in the Potters Portal and will be emailed to all members
30 - 8’X12’ booths available on first come basis (one size size only/one per member shop)
Booths back up to the wall so all packing/moving materials, etc must be contained within your 8x12 space
9-10am Saturday, early shopping hour for $25 admission
$8 general admission 10-5 and Sunday 10-4
Booth participants will be required to volunteer for a job during set-up or tear down
Photo listed in show gallery
Tour Fee: $100
Location on driving map. There will be different signage for the tour to direct people.
Photo/hours listed in driving tour gallery
Inclusion in regional marketing
The program will include a gallery for the tour and a gallery for the show participants. Each participant will submit a color
image, high resolution, 2” x 1.5” by September 15. The driving map will be in the program. Advertising is available to all
members in full page, half page and quarter page sizes. You will receive information in August about purchasing
The auction will be a silent auction, featuring collaboration pieces. You will receive more information about this, and we
look forward to the work you create together, that looks like both of you but not just one of you! We will be actively
promoting the finished pieces on Social Media and to the press in October.
We will have an Information Booth set up in the lot by the ATM machine. At the stop light in Seagrove There we will
provide the program for people on the tour, sell tickets to people that might want to do the tour and then go to the show
and provide directional information to the 15th Annual Celebration of Seagrove Potters.
Important Dates AUGUST 1, 2022
12 noon application available on www.DiscoverSeagrove.com in your Potters Portal
AUGUST 15, 2022
Application and Payment in Full Due-first come, first served basis for the show as only 30 spots available to be chosen by
SEPTEMBER 1, 2022
Advertising commitment to program (details to follow in August)
SEPTEMBER 1, 2022
Booth locations announced and Add-ons form available (crossbars, etc)
SEPTEMBER 15, 2022
Booth Add-On purchases due.
SEPTEMBER 15, 2022
Image for program gallery due (2” x 1.5”) for all tour/show participants. Everyone
participating will have an image of their work in the Gallery pages for the Driving Tour
and for the Show. A clear, high resolution image should be submitted to
OCTOBER 5, 2022
Collaboration auction pieces due. We will be soliciting Collaborative Pieces for the
Silent Auction that will be on display in the Carey and Billie Durham Artwork hallway
outside the Show. The auction will end at 3pm so that the highest bidder will be able to
pick it up. We will not be offering shipping. These pieces need to be completed by October 5
so that we may photograph them and market them to the public. We also request that the
individual collaborators promote their pieces to their collectors. These are truly one of a kind
pieces that are representative in a visual manner of all that created it and not identifiable as by
one person. You will receive more information about this, but if you know someone you would
like to work with we encourage you to get started!!